1. Choose the Confluence artifact before the microphone
Create with Rovo can begin a page, live doc, blog post, whiteboard, database, Smart Link, or slide from a prompt and connected context. Confluence currently includes speech-to-text among the helpers for that creation workflow. The result is an AI-assisted draft or canvas, not text inserted at an arbitrary cursor everywhere in Confluence.
A focused Confluence editor field is the direct path for ordinary prose. Rovo Desktop dictation creates or edits a prompt inside the desktop assistant. Loom begins a recording that can later expose a transcript. Choose among draft generation, field text, an AI prompt, and a retained recording before granting microphone access.
- Use Create with Rovo for a generated Confluence starting point.
- Use focused-field Dictation for text in a page, live doc, title, or comment.
- Use Loom when video or audio should remain the primary artifact.
2. Use Create with Rovo speech-to-text for AI-assisted creation
Select Create, choose Create with Rovo, then describe the intended content by speech or text. Add relevant Confluence links, attached files, or a template when they should constrain the result. Rovo produces a preview you can continue editing before choosing Add to Confluence.
Because Rovo can use connected organizational sources and create several Confluence content types, inspect the selected destination, links, files, generated claims, and content type. Speech recognition is only the first step; Add to Confluence remains the visible commitment.
3. Dictate ordinary text into the focused Confluence editor
Open the intended Confluence space and content item, enter edit mode when required, then click the exact title, body, table cell, or comment field. Start the macOS Dictation shortcut shown in System Settings → Keyboard, speak, stop, and confirm the insertion point did not move to search, navigation, or a Rovo prompt.
Confluence supports collaborative editing and automatically saves work in progress. That protects against some local loss but does not verify names, dates, links, mentions, formatting, confidential details, or the audience. Use the slash command or keyboard shortcuts after dictation when structured content is needed.
4. Respect the difference between pages and live docs
Pages keep drafts, publish an initial version, and can later expose unpublished changes before an update. Confluence version history can compare or restore previous published versions. Live docs have no draft state: edits become visible to permitted collaborators as they happen.
That difference changes the review boundary for speech. In a page, review the full draft before Command + Enter publishes or updates it; Command + Shift + Enter can publish with a version note. In a live doc, assume recognized text is already visible and correct mistakes immediately.
5. Keep Rovo Desktop dictation inside the prompt box
Rovo Desktop can request microphone permission and use dictation to create or edit prompts. It can also use optional screen context. Those controls belong to the desktop assistant conversation; they are not documentation of a generic microphone that types into every Confluence editor field.
Rovo Desktop requires an Atlassian account with Rovo access. Before speaking, check whether screen context is active, which app content is visible, and whether the prompt may use connected organizational knowledge. Review the response before copying, applying, or publishing anything.
6. Treat Loom recording and transcription as a separate workflow
From a Confluence page, live doc, blog, whiteboard, or comment, Loom can record video and audio directly into the collaboration flow. The recording is stored in the user’s Loom library, and Loom can provide a transcript after processing.
A Loom transcript does not become ordinary editor text automatically and the recording has its own sharing model. Visibility can depend on both Confluence content restrictions and Loom permissions, so verify both systems before recording or sharing sensitive material.
7. Keep permissions, AI availability, and publication explicit
Confluence editing and viewing permissions still govern who can change or read content. Atlassian currently says AI is automatically enabled for Standard, Premium, and Enterprise plans, while organization administrators can control Rovo access. Rovo is not available in Atlassian Government organizations or Confluence Cloud sandbox sites.
System Dictation supplying text does not bypass Confluence permissions or choose the correct space. Create with Rovo does not make generated claims true. Loom transcription does not unify recording and page permissions. Confirm the organization, space, content restrictions, audience, and final Publish, Update, Add, or Comment action separately.
8. Troubleshoot the feature that actually failed
If Create with Rovo or its speech helper is unavailable, verify the site plan, organization access, administrator controls, account, supported environment, and the current Create menu. If Rovo Desktop cannot hear you, inspect its microphone permission rather than the browser’s editor-field behavior.
If ordinary Mac Dictation produces no text, test one sentence in TextEdit, confirm the Dictation shortcut, language, microphone, Voice Control setting, connection requirements, and the focused Confluence field. If Loom recording or transcript creation fails, check Loom permission, recording status, processing, and library access separately.
9. Add IraVoice only for a distinct local text path
Use Create with Rovo when connected AI should help create a Confluence artifact, Rovo Desktop for an assistant prompt, Loom for a retained recording, and Confluence’s normal controls for publication and permissions.
IraVoice 0.7.1 is a separate option for macOS 26+ Apple-silicon Macs when recognition and supported formatting should run on the Mac across supported focused text fields, or when speech should first become reviewable Markdown. IraVoice does not sign in to Confluence, read spaces, choose pages, use Rovo, access connected sources, record Loom video, set restrictions, insert mentions, publish, update, or post comments.